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How do I add new Laboratory Evidence Storage Locations in LIMS-plus v5?

Evidence Storage Locations are entered for each Lab separately, from the Lab screen.

Of note, at least six permissions need to be added to a Security Role given to users who will be adding, deleting, editing and viewing Storage Locations:

  • Admin - Lab - Edit
  • Admin - Lab - View
  • Admin - Lab | Location - Add
  • Admin - Lab | Location - Delete
  • Admin - Lab | Location - Edit
  • Admin - Lab | Location - View

At a very minimum, users must be given the Admin - Lab - View and Admin - Lab | Location - View permissions. Users without the Admin - Lab - View permission will see a grayed out Lab command on the Admin menu and will not be able to access the Lab screen. Users given the Admin - Lab - View permission but not the Admin - Lab | Location - View permission will not be able to view individual Location screens accessed from the Lab screen.

Access the Lab Screen

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Storage Locations are set for each Lab from the Lab screen. To access the Lab screen, open the Admin menu and select Lab.

Access Storage Locations for a Lab

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From the Lab screen, click on the Location icon for the specific Lab listed in the grid list. This will open the Storage Location screen for that particular Lab.

The Lab Storage Location Screen

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To add a new Storage Location for a Lab, click the Add Location button (1).

To see both active and inactive Storage Locations, remove the checkmark from the Active Only checkbox (2). The default is to show only active Storage Locations.

To return to the Lab screen, click the Back button (3).

Storage Locations are shown on the list in hierarchical view, meaning Child Locations are shown indented under Parent Locations (4).

To edit or deactivate a Storage Location, left-click on the Location in the list and select Edit Location or Deactivate Location.

Add a New Storage Location

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After clicking the Add Location button from the Lab Storage Location screen, the Add Location window will open.

Enter the Location Name (1). If this is a Child Location, select the Parent Location from the picklist (2). Select the Default Evidence Type from the picklist (3) and enter a Default Capacity (e.g., number of units that can be stored at that Location) in the textbox (4). The remaining fields are optional.

To generate and print a barcode, or to register an existing barcode, click the Create Barcode icon (5).

Place a checkmark in the To be used as DropBox checkbox (6) to designate the Location as a dropbox and to allow any user to transfer items to this Location.

If this Location will be a Disposition Location (e.g., the final location in a chain of custody, such as Destroyed, Consumed, Returned or Auctioned), place a checkmark in the To be used as Disposition checkbox (7).

Staff Members and Security Roles can be assigned specific permission to access this Storage Location. Select either the Roles or Staff Members tab (8), select one or more Available Role from the list, and use the mover arrows in the center to add an assigned role to the Assigned Roles list (9).

Click the Save button (10) when finished.

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