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How do I assign Notifications to events in LIMS-plus v5?

Notifications are added on the Notifications screen and assigned to specific events via the Type drop-down list on the Add Notification (or Edit Notification) screen. For example, Notifications can be assigned for Admin Review Assignment and Admin Review Complete events in the Add or Edit Notification window. Some Notifications can also be assigned in the Properties section of Analytical Module Activities. Notifications related Court, Training Record, and Evidence Receipt events, however, are assigned both via the Add or Edit Notification window and in additional picklists on their related screens. This topic will cover the additional steps for these Notification types.

Users who will be assigning Notifications to events will need to be given the Security Roles that have the appropriate permissions set. The permissions related to these Notification assigned events include:

Court:

  • Admin - Activity | Court - Edit
  • Admin - Activity | Court - View

Training Records:

  • Admin - Activity | Training Records - Edit
  • Admin - Activity | Training Records - View

Evidence Receipts:

  • Admin - Receipts | Inbound - Edit
  • Admin - Receipts | Inbound - View
  • Admin - Receipts | Outbound - Edit
  • Admin - Receipts | Outbound - View

Please note that the View permissions are the permissions that determine whether or not the user can access the various commands on the related menus and submenus. Users cannot access the menu commands (e.g., the commands will appear grayed out on the menu) or the related screens if not given the associated View permissions.

Assign Court-Related Notifications

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To access the Court Administration screen, open the Admin menu, hover the pointer over Activity, and select Court.

Notifications can be assigned for the following Court Administration events:

  • Subpoena Assigned
  • Subpoena Acknowledged
  • Subpoena Updated
  • Subpoena Cancelled

Notifications added on the Notification screen and given a Notification Type of a Subpoena-related event will appear in the drop-down picklists on this screen. (Please see the Adding & Editing Notifications topic for more information.) Select one Notification for each of the Subpoena-related events and click the Save button on the bottom right-hand sign of the screen. Changes made to the Notifications will not be saved until the Save button is clicked.

Assign Training Record-Related Notifications

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To access the Training Record Administration screen, open the Admin menu, hover the pointer over Activity, and select Training Records.

Notifications can be assigned for the following Training Record events:

  • Training Record Created
  • Training Record Approved

Notifications added on the Notification screen and given a Notification Type of a Training-related event will appear in the drop-down picklists on this screen. (Please see the Adding & Editing Notifications topic for more information.) Select one Notification for each of the Training Record-related events and click the Save button on the bottom right-hand side of the screen. Changes made to the Notifications will not be saved until the Save button is clicked.

Assign Evidence Receipt Notifications

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Inbound and outbound Evidence receipt Notifications can be assigned on the related screens. To access the screens, open the Admin menu, hover the pointer over Receipts, and select Inbound or Outbound.

Notifications added on the Notification screen and given a Notification Type of either Inbound Evidence Receipt or Outbound Evidence Receipt will appear in the drop-down picklists on the related Inbound (or Outbound) Evidence Receipt Notification screens. (Please see the Adding & Editing Notifications topic for more information.)

On either screen, select the appropriate Notification from the drop-down picklist. If the receipt is to be attached to the Notification email, place a checkmark in the Attach Receipt to Email checkbox. Click the Save button on the bottom right-hand side of the screen. Changes made to the Notification will not be saved until the Save button is clicked.

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