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How do I create a Kit in LIMS-plus v5?

LIMS-plus v5 offers customizable evidence Kits as a way to increase the speed of data entry of groups of Evidence and/or Requests for analysis that are commonly encountered in a Laboratory. With minimal actual data entry, users can add multiple Evidence items and Evidence types, and can also include the addition of analysis Requests to be performed on the particular items of Evidence. When a Kit is selected, it will automatically populate the required information. Kits are most often used for evidence that is always stored in the same location and/or always requires the same Request(s) for analysis. A Kit may contain any number of Evidence items, but when selected for entry into a case, users can select only the items that accompany the particular Kit they are entering.

For example: The Sexual Assault Kit may routinely contain vaginal, oral, and rectal swabs, as well as smears, underwear, fingernail clippings, pubic hair combings, and a reference sample. However, a submitted Kit may or may not contain all of the listed items. The LIMS-plus v5 application allows the administrator to set up the Kit to account for ALL items, but allows the user to choose at the time of submission ONLY the items that are actually present. The Kit can also include a biological analysis request (for the unknown samples) and a DNA analysis request (for the reference sample) and specify the default storage location for the evidence.

Add the Kit

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To access the Lab screen, open the Admin menu and select Lab.

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In the list of Labs, click the Kit icon corresponding with the specific Lab.

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Click the Add Kit button.

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Type in a description of the Kit in the Description field (1).

Add Evidence

To add items of evidence to the Kit, click the Add Evidence button (2, above).

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In the Add Evidence window, enter the default information that will be added when a user selects this Kit (1). Users will be able to edit the information before it is saved to a case.

To note that an item is contained within another item, select the parent item from the Parent and Container lists (2). Select the Evidence Type from that picklist (3).

When finished, click Save (4).

A Kit can contain one or more items of evidence. Continue adding evidence (by clicking the Add Evidence button) until all items have been added to the kit.

Add Services (Optional)

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To add a Request for analysis to the kit, click the Kit Services tab (1). To expand one or more of the Services, click the plus "+" button (2) next to the Service name. Place a checkmark in the checkbox(es) of one or more Services to be performed on the Evidence items (3).

Click Save (4) when finished, or go on to Kit Roles.

Give Permission to Use the Kit

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Once the Kit has been created, permissions need to be defined for the users who will be using the kit.

To define Kit permissions, click on the Kit Roles tab (1). In the Location Role section (2), select one or more roles under Available Roles and use the arrow buttons to move them to the Assigned Roles column.

Click Save (3) to save the configuration of the kit.

Edit or Deactivate Kit

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To edit a Kit, click the Edit icon (1) corresponding with the Kit name in the Kit Master grid list.

To deactivate a Kit, click the Deactivate icon (2) corresponding with the Kit name in the Kit Master grid list.

Export or Print the List of Kits

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To export the list of Kits to HTML or Excel, or to print the list, click on the Export icon.

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The list of Kits will appear in HTML format on a separate web page. From there, click the Print button to print the list, or click the Export to Excel button to perform that task. If the Export to Excel feature is used and the user has Excel installed on the computer, there will be an option to open the list in Excel. Otherwise, the file can be saved as an XMLReport.csv file.

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